As technology advances more and more, how are you leveraging it to address the complex and changing needs of your business? It’s no secret that it’s easier – and more “green” – to do business with less paper, but the true value of digitization goes far beyond just consuming paper and ink. A cloud-based approach to work management can bring more value to your company than you think.

Old habits are often slow to die, but there is no denying that paper-based organizations are often considered backward and outdated. Manual time and attendance processing is inefficient, expensive and time consuming. Fortunately, the advent of cloud-based computing means that simplified and flexible solutions are now available to most businesses.

Here are some benefits you can get from moving to a paperless workforce management system:

1. Compliance and Accuracy – Helps you easily capture time and attendance data for accurate payroll processing and labor law compliance. You can eliminate error-prone manual calculations while maintaining flexibility to meet the needs of your employees.

2. Workflow automation – Streamline urgent tasks like license requests and approvals. Increase efficiency by ensuring that staff members are quickly notified when action is needed. Shipping sequences can be scheduled automatically, scheduling and forecasting becomes less resource intensive. Files are more easily accessible from workstations, facilitating record retention and retrieval.

3. Greater self-sufficiency: HR employees, managers and staff benefit from paperless transactions. Self-service workflows give employees and managers access to the information they need to make informed decisions, while status inquiries and paper requests become a thing of the past. Employees gain access to PTO scheduling, time balances, and requests, freeing up time for HR staff and supervisors.

4. Integrated solutions – Gain insight into operations and enable more focused business analysis. Get efficiencies in scheduling based on workforce requirements. Measure actual hours against projections. You also gain insight into workforce productivity trends, allowing you to make smart decisions based on real-time information and take advantage of rich data collection opportunities.

5. Access to field data – Gain productivity and ensure information is up-to-date regardless of workforce location. Cloud-based workforce management supports you wherever you are and is accessible across all types of devices, providing true responsiveness. Time reports provide critical information on employee payroll, scheduling, and historical trends.

6. Disaster recovery: In disasters like fire or flood, know that critical documents are accessible and protected.

Finally, if your business believes that reducing paper consumption and taking a greener approach is important to the environment, digitization will not only lower costs and streamline productivity, but the shift to labor-based management in the cloud can help your business do more with less, leaving a smaller environmental footprint.